Expenses to include in your business plan
Browse current items, gather the necessary quotes and estimate each monthly budget. Select only the costs for your activity.
91 expense guides
Premises
Electricity
Heating, lighting and appliances: estimate the consumption of the premises, then apply the price of your contract.
View expense guideRent
Take the rent from the lease or compare suitable premises in the same area.
View expense guideRental charges
Provide for the costs re-invoiced by the lessor in addition to the rent.
View expense guideWater
Budget for water consumed, subscription and sanitation from a local bill.
View expense guideGas and heating
Estimate heating or cooking consumption based on readings and the energy contract.
View expense guideCleaning
Estimate routine maintenance based on surface area, frequency and level of service.
View expense guideOffice and coworking
Compare plans by workstation count, access days and meeting room use.
View expense guideRegistered address service
Include the registered address plan and mail forwarding or handling fees.
View expense guideWarehouse and storage
Estimate rented space, pallets or storage slots, including access and handling fees.
View expense guidePremises and equipment insurance
Use the quote covering premises, stock and equipment, checking cover already included in existing policies.
View expense guideWaste collection and treatment
Estimate volumes, collection frequency and any specific treatment for business waste.
View expense guideAlarm and remote monitoring
Separate initial installation from monitoring subscriptions and billed call-outs.
View expense guideInstallation inspections
List installations to inspect and planned visits, with the price and frequency of each inspection.
View expense guideManagement
Professional insurance
Add up the premiums for the necessary contracts: civil liability, premises, equipment or risks specific to your profession.
View expense guideInternet and telephony
Add up the internet access, mobile lines and necessary options.
View expense guideSoftware and subscriptions
List licenses per person, fixed subscriptions and tools billed for use.
View expense guideAccounting and consulting
Include bookkeeping, annual accounts and recurring consulting services.
View expense guideBank charges
Identify the account subscription, cards and invoiced transactions.
View expense guideCFE
Enter an estimated annual amount with the tax service or from a comparable notice.
View expense guideLegal advice
Budget for contract drafting, consultations and annual legal support.
View expense guidePostage and mail
Estimate letters and registered mail volumes, then apply the rates of the services used.
View expense guideProfessional memberships
Add up membership fees for professional associations, networks and organisations.
View expense guideOther taxes and levies
Identify each applicable tax and its due date using notices received or a documented estimate.
View expense guideSales
Payment fees
Apply the service provider's fees to the sales actually collected by this means.
View expense guideCommunication and advertising
Build the budget for the campaigns, supports and services planned to obtain customers.
View expense guideContent production
List the copy, photographs and videos to produce, with the price and frequency of each service.
View expense guidePrinted materials
Multiply quantities of brochures, cards or posters by their production and delivery cost.
View expense guideMarketplace commissions
Apply the platform fee schedule to the relevant sales and separate fixed fees from variable commissions.
View expense guideReferral and affiliate fees
Use contractual commission rates and their calculation base for sales generated through this channel.
View expense guidePoint-of-sale software
Estimate point-of-sale licences and related services, separating hardware purchase or rental.
View expense guidePayment terminal rental
Use terminal rental and connectivity options. Keep payment processing commissions separate.
View expense guideTrade shows and business events
Add registration, stand, equipment and services, then schedule each event in its planned month.
View expense guideOperation
Care and maintenance
Plan for equipment maintenance contracts and a documented repair budget.
View expense guideSupplies and consumables
List the small supplies consumed regularly to run the business.
View expense guideTravel
Budget for recurring business trips and trips planned to sell or intervene.
View expense guideTraining and documentation
Plan the training and resources necessary to carry out the activity.
View expense guideEquipment rental
Add equipment rental payments, setup fees and services billed separately.
View expense guideOutsourced customer support
Estimate provider hours or tickets handled, including availability windows and supported languages.
View expense guideProduction
Purchases of goods for resale
Calculate the purchase cost per item sold, distinguishing goods consumed from stock purchases.
View expense guideSpare parts and materials
Estimate parts consumed per repair and supplier prices, without counting them again as general supplies.
View expense guideWorkshop consumables
List lubricants, technical cleaning products and workshop consumables, excluding parts already included in sales costs.
View expense guideSmall tools
Budget for replacing small tools and identify durable purchases to review as investments.
View expense guideSubcontracted repairs
Multiply repairs outsourced to a partner by their rate, then assign this cost to the services sold.
View expense guideSubcontractors and freelancers
Estimate days or deliverables purchased for each assignment and assign them to the relevant revenue stream.
View expense guideLicences and content for an assignment
List licences, images or data purchased for a client and check the rights included in the contract.
View expense guideLogistics
Inbound freight
Allocate supplier freight costs to the relevant items unless already included in the purchase price.
View expense guideImport costs
Use the freight forwarder quote and separate transport, formalities, duties and taxes according to their treatment in the plan.
View expense guidePackaging and labels
Multiply order count by the cost of boxes, protective materials and labels needed for each shipment.
View expense guideOrder fulfilment
Separate the logistics subscription from per-order fees, storage and returns services.
View expense guideCustomer delivery
Estimate shipments by destination, weight and service, then exclude only costs already included elsewhere.
View expense guideReturns and after-sales service
Budget for return shipping, inspection and refurbishment using a documented returns volume.
View expense guideDigital services
Domain name
Add up domain renewals and check the price after the first year.
View expense guideBusiness website hosting
Use the website hosting plan and its backup or support options.
View expense guideWebsite maintenance
Estimate updates, fixes and work covered by the website maintenance contract.
View expense guideDevelopment, design and testing
Estimate work packages outsourced to providers. Distinguish resold assignments from work on your own product.
View expense guideSales platform and extensions
Add the shop subscription and paid extensions, separating per-transaction commissions.
View expense guideServers, databases and storage
Estimate hosted resources, traffic and monthly stored volumes using the planned architecture.
View expense guideAPIs and third-party services
Multiply calls or units consumed by their rate and add minimum subscription charges.
View expense guideArtificial intelligence usage
Estimate input, output or generation volumes billed by each AI provider separately.
View expense guideTransactional emails and SMS
Estimate messages per order or customer, then apply pricing by volume and destination.
View expense guideCybersecurity and audits
Separate protection subscriptions, one-off audits and work covered by the contract.
View expense guideMonitoring and backups
Estimate monitored resources, backup volumes and retention periods without counting services included in hosting again.
View expense guideTeam
Director remuneration
Enter remuneration and contributions according to the director’s status; document the rate used.
View expense guideSalaries and employer contributions
Plan gross salary, headcount, start date and contribution rate for each employee role.
View expense guideHealth cover, protection and benefits
List employer costs per employee and check what is already included in the contribution rate used.
View expense guideRecruitment costs
Budget for advertisements, recruiters and assessments for each hire in the month costs are expected.
View expense guidePayroll administration
Multiply payslips by the provider rate and add onboarding or termination fees billed separately.
View expense guideOccupational health
Use occupational health service fees and services for the planned headcount.
View expense guideTemporary agency staff
Estimate agency-billed hours using the full rate and additional contractual charges.
View expense guideWorkwear and protective equipment
Plan equipment per person, replacement and maintenance according to the tasks performed.
View expense guideTravel
Vehicle rental
Use rental payments, included mileage and additional charges specified in the rental contract.
View expense guideFuel and charging
Multiply planned distance by vehicle consumption and the price of fuel or charging.
View expense guideVehicle maintenance and insurance
Separate insurance, servicing and repairs, checking services already included in the rental.
View expense guideParking and tolls
List journeys and parking subscriptions, then apply prices for the planned routes.
View expense guideMileage reimbursements
Use business mileage and the chosen reimbursement method, excluding costs already covered.
View expense guideRail, air and local transport
Estimate planned business journeys using tickets or dated comparable quotes.
View expense guideBusiness travel accommodation
Multiply business overnight stays by the documented room cost at planned destinations.
View expense guideBusiness meals
Plan the number and cost of meals covered, distinguishing travel meals from business hospitality.
View expense guideStartup
Incorporation formalities and fees
Add setup formalities and professional fees; enter these costs only in the relevant months.
View expense guideLaunch marketing
Estimate launch marketing activities and separate them from the recurring advertising budget.
View expense guideFit-out and improvements
Gather construction quotes and identify durable equipment, deposits and the payment schedule.
View expense guideFurniture and computer equipment
List each durable purchase with its cost and useful life, then check the limitations of the current investment section.
View expense guidePurchased machinery and vehicles
Use purchase quotes and separate price, commissioning costs and equipment financing.
View expense guideOpening inventory
Estimate quantities bought before initial sales and check that they cover the first month’s consumption.
View expense guideSecurity deposit
Identify the funds tied up and repayment conditions. The current engine has no dedicated line for this deposit.
View expense guideBusiness acquisition and lease rights
Detail acquired items and their treatment with your adviser. The current engine does not model these assets separately.
View expense guideFinancing
Financing fees
Include arrangement, guarantee and loan insurance fees, checking costs already included in repayments.
View expense guideLoan interest
Enter principal, annual interest rate and loan term: interest is calculated in financing.
View expense guideLoan principal repayment
Loan instalments include principal repayment. This cash outflow is calculated separately from interest.
View expense guideTax
Also check salaries, inventory and investments
Salaries and contributions, stock, costs directly linked to sales, investments and financing have their own sections in open-bp. Check them too: this list of common expenses does not replace a complete inventory of your activity.
A price per m² or a percentage of turnover provides a calculation method. The price, consumption or rate must come from your quote, your contract or a documented assumption. The numerical examples are fictitious.
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