Prepare your estimate
To be gathered to cost this item
- Number of monthly trips and average cost per trip.
- Transportation, overnight stays and meals included in this cost.
- Reimbursement rules and supporting documents retained.
To be checked to avoid omissions and duplicates
- An average cost is a assumption to be documented with identified routes.
- Check separately the recoverable VAT according to the expenses; the proposed zero avoids a presumed recovery.
- Do not count fuel, compensation and vehicle costs twice.
Items that may already cover this expense
Check the scope of these items before adding an amount; each expense must only be counted once.
Use this estimate in your business plan
Monthly expenses
Add this item to operating expenses if its amount is not already included in another line. For a one-off expense, use a zero monthly base and an override in the planned month.
If business travel is planned.
An annual estimate is spread over twelve months. Adjust the monthly schedule for one-off expenses, seasonality and planned due dates.
Guide updated on 14 October 2026. Parameters must come from your quotes, contracts or documented assumptions.
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